Mailing & Fulfillment Special Report — Mail Dynamics Equal Opportunities
The key attributes of this electronic concept are that the client mailers are working from a self-serve model with a PC window into the USPS. There will be no more tedious forms, no more telephone tag and no more hand carrying checks to the USPS.
Printers/mailers can submit their electronic forms of expected incoming Standard, Periodical, First Class and Parcel mail classes by one of three venues: (1) mail.dat, (2) XML-based Web services and (3) Postage Statement Wizard. Mail.dat has been common for some time as this information is automatically generated by the dominant mail presort softwares. The latter two are easily followed by less frequent mailers to create the necessary postage statements.
All three e-forms automatically schedule appointments for the drop-off of the mail to the preferred postal location by requesting a date and time. Confirmation is electronically returned by the postal station. Wizard has completed its testing in Buffalo. Nationwide rollout began in May.
The current Central Accounts Processing System (CAPS) funds management will give way to electronic funds transfer in the future to a system called PostalOne! Opening an account, applying for permits, electronic payment anywhere, anytime by any method, and monitoring account balances can all be done from the mailer’s desktop on the USPS PostalOne! system.
The checkin and checkout process will be expedited by this new technology—from making appointments to hand off of incoming mail. The Pittsburgh and northern New Jersey bulk mail centers proved the concept in 2005. Other bulk mailing centers will be rolled out through 2007.
eDrop Ship and Parcel Electronic Verification Systems will expedite the entry of the mail into the mail stream—or induction as the USPS calls it. There will be no more paper 8125 forms. An electronic manifest coupled with unique barcodes applied to each pallet or mail container by the mailer will expedite the process.