Be My Guests: Preparing for Invasion

My week began with a call from “the big sales guy” of a large company out of state; a potential ongoing customer for our commercial printing company, that could make all the difference in our bottom line for the next few years at least—IF we are who we say we are!

I had been planning another “Kaizen” event at our facility, and Mr. Big Sales’ plan to visit was a good reason for us to dig in! For those of you who need a refresher on what Kaizen is, in Japanese that simply means “good change.” In lean, the event is normally applied to a system of continuous improvement in quality, technology, processes, company culture, productivity, safety, system of cleanliness, and so on.

In other words, for us, it would be an all-hands-on-deck, deep dive (albeit long overdue) spring cleaning.

I first heard the term “Kaizen” when I was speaking in Kentucky a few years ago, and had occasion to tour a large Toyota manufacturing plant. Having spent thousands of hours designing and developing business systems for my own company years ago—and the past 15 years helping other companies improve their systems—and being able to see such a massive, TOTALLY SYSTEMIZED (Wow!) manufacturing business, caused no little salivation for me!

The old gears began to grind even in my sleep, as I made mental lists of projects, needed supplies, etc., in order to execute the much-needed tweaking of our “100% System of Cleanliness”—meaning, everything HAS a place that is labeled and everything is IN its place. I mean EVERYTHING—tools, supplies, manuals etc.; and the place is clean. I went into great detail about this system in my book “System Busters: How to Stop Them in Your Business.”

Fortunately, our operations manual and the elaborate network of systems we implemented years ago have allowed us to keep it between the lines to a great degree, and to be proactive with our production processes and customer service.

Philip Beyer, founder/president of Beyer Printing and Ebiz Products LLC in Nashville, TN, is a chronic entrepreneur, business systems analyst and consultant, author of "System Busters: How to Stop Them in Your Business," and an InterTech Award recipient for the design and development of System100™ business process management software. Philip speaks to business owners across the country on how to bring lean, sustainable order to their businesses.
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  • Melissa Sienicki

    I love the idea of the Kaizen event. It sounds like it would greatly benefit any company, especially when done regularly. Thank you, Philip!