Handling Digital Assets--Managing Content, Minus Limits
"These three features combined will guarantee a very accurate search result from even novice users," he contends. Also high on his list are a digital asset management system's ability to automatically extract metadata from incoming files and populate the index with all the terms, including incoming wire photos, PDF files and text.
"This is very important, because it means that no workflow or human intervention is required in order to properly archive and index the content of a file." Rietti explains. "We automatically map the metadata fields of the document with the metadata fields of the index."
MediaSphere automatically shows the PDF and displays the exact page of where it highlights the matched words for easy recognition.
On the server, MediaSphere has a very sophisticated mechanism whereby many sequential processes, as well as conditional processes, can happen in order to properly index and archive all types of legacy data.
"The ability to co-exist and integrate with existing systems is very important," Rietti states. "Media-Sphere can be configured to interface to all types of other systems."
Turning to Extensis, Portfolio is a multimedia database that allows multiple Macintosh and Windows 95/NT users to view, organize, manage and use digital content. Sioux Fleming, senior product marketing manager for Extensis Portfolio, notes that asset management starts long before the commercial printer or prepress shop receives the print job.
"The need for asset management runs through the design process to the production process," Fleming says.
"Designers have vast amounts of content they need to hunt through to create their projects. Most have tens, if not hundreds of disks and content from royalty-free and stock photography, illustration, sound and video content providers.
"The impetus to set up an asset management system for these creative work groups usually comes more from the need to organize content from outside sources, rather than organizing their own work," she continues.