The Real Benefits of Piece Level Tracking from Printing to Mail

Print file data is parsed and sent as an electronic job ticket to the automated production tracking system. This would include the job, the number of pieces, service level information, etc. As the documents leave the printer, the tracking system logs that they have been printed with a date and time stamp that is archived for both real time and future reporting. The printed documents may then be sent to a single or multiple finishing stations which have reading stations as well. As the documents pass through finishing, each document is tracked and logged with a time and date stamp. So to, as the documents flow through the inserting process each document is read and logged with date and time stamp. Thus, complete reconciliation of the end to end print-finish-mail production process can be done automatically and with the highest degree of accuracy. Error prone manual audits are replaced with dedicated technology systems.

Any documents that were damaged or are missing or that were duplicated at the print, finishing or insert stations are noted by comparing the read results with the production data sent to the system at the beginning of the process. The automated production tracking system then sends a reprint file to the print process, automatically. In this way the production manager is assured that every document was printed, finished and inserted properly. To handle duplicate documents the automated production system at the insert station will automatically initiate a divert action sending the duplicate document into a waste bin.

Today’s automated production tracking systems leverage common place technology in reading devices, computing power and factory networks. In multiple print, multiple finishing and multiple inserting operations, all reading stations are connected to a central server with Ethernet. This allows a print job to be run on several lines simultaneously without the worry of missing a single piece. Every reader communicates with the server, in real time. The production manager can see the status of any job on the production floor. This comes in very handy when working with demanding service level agreements (SLA).